How to schedule a meeting from Gmail
You can turn an email thread into a meeting without leaving Gmail, using its built-in calendar tools.
- Open the email or a new message
From the conversation you want to schedule around, or a fresh compose window.
- Use the calendar options
In the compose toolbar, open the calendar / 'Set up a time to meet' option (Google Workspace), or open the Calendar panel on the right of Gmail.
- Create the event
Add a title, the recipients as guests, and a time. Add Google Meet for a video link.
- Send the invite
Save and send — guests receive a calendar invitation alongside your email.
The faster way: share a link, not a time
Every method above has the same gap — you still have to agree the time first. Flip it: instead of proposing slots, share a Calenkli booking link. The other person picks an open slot from your real availability, shown in their own time zone, and the meeting (with a video link) is created automatically.
Stop scheduling by email. Calenkli turns your calendar into a booking link people can use in one click — free, with reminders that cut no-shows.
Create your free linkFrequently asked questions
Is there a faster way than emailing to find a time?
Yes — paste a booking link into your reply. Instead of suggesting times, the recipient opens the link and picks a slot from your availability, in their own time zone. No more email tennis.
Turn time into booked meetings
Calenkli gives you a free booking link: people pick a slot in their own timezone, answer your questions first, and the meeting lands on your calendar automatically.
Create your free booking pageFree forever · 0% booking fee · no credit card